MAAI Software Inc

Automate Tedious Tasks

Invoicing, scheduling, data entry, status reports — the daily grind that eats your team's Monday morning. We map the workflow, build the automation, and hand you back the hours.

Without automation

  • Staff spending 10+ hours a week on repetitive admin
  • Manual-entry errors costing money and customer goodwill
  • Tasks falling through the cracks when someone is out sick
  • No visibility into what got done and what didn't

With automation

  • Reclaim 10 to 20 hours per employee every week
  • Zero manual-entry errors on the steps that matter
  • Work runs on schedule regardless of who is in the office
  • Dashboard shows exactly what ran, what failed, and why

How We Build It

1

Workflow Audit

We shadow your team, timebox every repetitive task, and identify which ones automate cleanly versus which still need human judgment.

2

ROI Scoring

Each candidate is ranked by time saved, frequency, and error rate. You get a prioritized backlog so we tackle the biggest wins first.

3

Build & Integrate

We build the automation on n8n, Make, Zapier, or custom code — whatever fits — and wire it into your existing tools like QuickBooks, Google Workspace, or your CRM.

4

Parallel Testing

The automation runs alongside your manual process for one to two weeks. Every edge case gets caught before you rely on it in production.

5

Cutover & Monitor

We switch fully over, add failure alerting to email or Slack, and schedule monthly health checks so nothing silently breaks.

What You Get

  • Live automation running on the platform that best fits your stack
  • Written runbook covering failure modes and recovery steps
  • Dashboard showing executions, failures, and hours saved
  • Alert rules for critical failures (email or Slack)
  • Team training on how to monitor and tweak the automation
  • 30 days of post-launch tuning and bug fixes included

Frequently Asked Questions

How long before we see results?

Most automations go live in 2 to 4 weeks. You start saving hours immediately after cutover, and we run parallel tests first so there are no surprises.

Do we own the automation, or are you the single point of failure?

You own everything. We build on mainstream platforms like n8n, Make, Zapier, or your own code — all documented — so any developer can maintain it after we leave.

What if one of the tools we depend on changes its API?

We add monitoring and alerts so you find out immediately. For breaking changes, our 30-day post-launch support covers the fix. After that, an optional maintenance retainer keeps things running.

How much does a typical automation project cost?

Pricing is project-based because every workflow is different. Book a free discovery call — we'll map your biggest time sinks and give you a fixed quote before you commit to anything.