MAAI Software Inc

Streamline Workflows

Custom dashboards and integrations that tie your scattered tools into a single operational pipeline. One source of truth, fewer tabs.

Before orchestration

  • Staff copy-pasting data between CRM, email, invoicing, and calendar
  • Mistakes happen because different tools show different numbers
  • New hires take weeks to learn who updates what where
  • Reports require manual export-and-merge from five systems

After orchestration

  • All tools in sync in real time — update once, it's everywhere
  • A single source of truth across sales, finance, and operations
  • New hires see their entire workflow on one screen
  • Reports generated automatically from live, trusted data

How We Build It

1

Systems Audit

We catalog every tool, every handoff, and every data field that crosses a boundary — then highlight where the hidden time is lost.

2

Integration Map

We diagram the ideal data flow, identify API gaps, and plan exactly which native integrations versus custom middleware you'll need.

3

Build Connectors

Native integrations where they exist, custom webhooks or iPaaS workflows where they don't. Every connector gets logging and retry logic.

4

Reconcile & Cut Over

We run new and old in parallel, reconcile daily to confirm data matches, then flip the switch when everyone's comfortable.

5

Monitor & Tune

Dashboards track every integration's health and flag drift in real time. You see problems before your customers do.

What You Get

  • Integration architecture diagram and written documentation
  • Live data flows between your core tools (CRM, accounting, calendar, etc.)
  • Custom middleware for anything native integrations can't handle
  • Health dashboard showing sync status and error rates
  • Runbook for common failure scenarios and recovery steps
  • 30 days of monitoring and tuning included after cutover

Frequently Asked Questions

How long will the orchestration take to build?

Depends on how many systems are involved. A 3-4 tool integration usually ships in 3 to 5 weeks. Larger stacks take 6 to 10 weeks, broken into weekly milestones you can review.

What happens if one tool goes down?

Every integration includes retry logic and a dead-letter queue, so transient failures heal automatically. Persistent failures page you (or us) within seconds — you always know what's broken.

Can you integrate tools that don't have a public API?

Usually yes. We use browser automation, database triggers, or custom webhooks when native APIs don't exist. There are a few locked platforms where it's impossible — we'll tell you upfront.

What does a typical engagement cost?

Priced by complexity and number of systems. Simple 3-system integrations start lower; multi-tenant pipelines with custom middleware run higher. A free scoping call gets you a fixed number.